2019 CESBC Evaluation Conference #EvalBC19

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Information for Presenters

Presenters are encouraged to lead dynamic and interactive sessions that give attendees specific and practical ideas which they can apply to their own work and a sense of ‘know-how’ to implement what they’ve learned. Submissions which primarily share the results of an evaluation project and do not focus on what attendees can learn and apply are discouraged.

For tips on effective conference presentations please consult the following resources:

Conference Steams

There are three conference streams, each with a distinct focus relating back to our main conference theme of “What’s in your evaluation toolbox?”. These streams are intended to guide you in thinking about the different ways to approach our conference theme.

Stream 1: Sharing Our Tools

As evaluators, we are fortunate to have a variety of tools from many fields to choose from. This stream focuses on sharing the tools we use and how we have used them. “Tools” includes data collection instruments and methods, engagement activities and facilitation techniques, software and technology, reporting supports, and processes, frameworks and approaches, and more—anything we use to plan, do and share our evaluations. These can be new additions to our toolboxes or familiar standbys. Presenters are encouraged to focus on the practical application of the tool.

Stream 2: Adapting To Context

Sometimes we can’t use a tool right out of our toolbox; we have to adapt it to fit the specific context we work in. The focus of this stream is on how presenters have either adapted tools or developed new ways to meet situational needs (as defined by location, culture, history, characteristics of participants or evaluands, or any other nuance of the work). Presenters should explain the circumstances that required the adaptation, how you went about developing or finding tools that fit these needs, and what other evaluators can take from this to inform their own practice.

Stream 3: Reflecting On Experience

Our work is shaped by our tools and our experiences. John Dewey said, “We do not learn from experience, we learn from reflecting on experience,” so the focus of this stream is reflecting on our practices and sharing what we’ve learned for the benefit of our peers. Consider mistakes you’ve made, lessons you’ve learned, what you’ve done or might do differently next time, and other experiences that have made you the evaluator you are. Presentations on reflective tools are also welcome.

Presentation Types

Short Presentation

Duration: 20 minutes per presentation

A presentation made by one or more speakers on a specific tool, idea, experience, etc. Presentations should be 20 minutes (with an additional 10 minutes for questions and audience interaction). Short presentations will be paired up for one-hour concurrent sessions. Short presentations can encompass a wide range of specific formats; for example, Storytelling, an informal presentation reflecting the genuine and authentic experience of an individual, a team, or a community.


Duration: 45 minutes

A longer session providing in-depth instruction on how to use or apply an evaluation tool. The demonstration should include learning objectives, a clear, step-by-step explanation of the tool, how it compares to other tools, its strengths and weaknesses, and how it can best be applied. Presenters should be well-informed on and experienced with the tool they are presenting and be prepared to answer questions, provide resources, and teach in an effective and interactive way. Demonstrations should be 45 minutes (with an additional 15 minutes for questions).

Ignite-style Rapid Presentation

Duration: 5 minutes

Short, high energy presentations in which topics are explained and presented clearly and concisely in 10 to 20 slides in 5 minutes. All rapid presentations will be grouped in a single session and presented back-to-back. Those interested in submitting an ignite-style rapid presentation proposal are encouraged to search for more information online about how to create and deliver an effective presentation in this format.

Poster Presentation

Duration: 60 minutes

A large printed poster sharing insights and information about a topic in an engaging graphic format using clear visuals and concise supporting text. Posters will be displayed in a common, central area throughout the conference. Presenters must be present to discuss and answer questions about their poster during the scheduled presentation session. Posters will be evaluated during the conference with prizes awarded for the highest quality posters.


Duration: 90 minutes

Integrated panels that include multiple speakers focusing on one issue for a maximum duration of 90 minutes, including questions for each speaker as well as introductory and closing remarks if needed. The submitter is responsible for coordinating the panel presentations in advance. Panels are longer than the standard timeslot and will be held separately from the concurrent sessions, and therefore will be selected based on a very high standard for quality.

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